HR Management Information System

The Human Resource Management Information System is by no means a new phenomenon – on the contrary, HRMIS technology has been around for years. Only recently, however, have people begun to realize the serious benefits such systems have to offer. Nearly every business can stand to gain something in the realm of efficiency and operational cohesion, and HR information software is designed to provide exactly those improvements.

Human Resources Management Information System ( HRMIS) enables the most efficient use of human knowledge, talent, skills and capabilities in order to achieve the objectives of organization.

Why Choose Our Business Applications?

Syntecx prides itself in producing end to end solutions that are targeted not only to improve speed and accuracy of your business process, but to also lower the cost and bring about more efficiency.

Our HRMIS and ERP, provides a complete suite by integrating applications for HR, Payroll, Purchasing, Inventory and Asset Management. These features and modules are outlined below showing some of the key functionality that sits pervasively on all modules and sub modules.

Benefits of HRMIS

By implementing HRMIS your benefits will be as per the following

  • Consolidated information for all employees and departments
  • Extraction of very detailed reports
  • Clear situation of the manpower
  • Concrete analysis for different needs

HRMIS Features

This feature can create a true paperless office environment, if fully adopted. It simulates the manual flows of any HR/Payroll process while providing the authorization and output required.

Most competing HRMIS solutions require separate license and increased fees for employee self-serve. Our HRMIS has designed self-serve from the bottom up, and it is an intrinsic part of the system design for work flow and the paperless office concept. This allows employees to view their own records so defined by the software owner.

This is a key management tool; it’s no secret successful businesses always thrive to reduce their expenses and increase revenue. The series of charts and graphs found under analytics are designed for just this purpose. Added to this, the employee calendar provides a birds-eye view of specific HR processes for employees e.g. Attendance and Disciplinary procedures with the ability to drill down to view details of these processes.

Depending on which modules have been purchased, key components of Syntecx HRMIS security are :

  • Function or role base access control.
  • Data partitioning based on established elements e.g. Payment Frequency, Organization Name and Employment Classes.
  • Data Approvers: – The initial means of validating entries, specific to non-HR management users.
  • Data Verifiers: – The final means of validating entries, specific to HR users only

HRMIS facilitates the computation of wages and salaries specific to the client’s country. Multi-nationals can have their salaries converted to the most recent exchange rate for the country specified by management.

System notifications are a crucial component of the HRMIS solution, these are classified as:

  • General workflow
  • Security: changes made by security admins.
  • Self-serve: changes made by self-serve users.
  • HR Reminders:  e.g. Notification for an employee anniversary.

These are fully configurable and are set to notify specific staff.

Salary Increases are routine task that occurs. HRMIS facilitates increases and decreases of wages and salaries.

The frequent use of dates allows for easy access to historic data, while gracefully managing active or close records.

HRMIS Core Modules

HR Configuration

Syntecx’s HRMIS prides it’s self for the maintenance of data consistency and data integrity, for this to be effective, as series of references are used. These include system references, organization setup, organization structure, and position setup with employee budgeting controls, Position responsibility, position work locations, and required position experience and qualifications. A definition of nationality and currency for employee payments are also made here.

Payroll Configuration

Crucial to this module is the definition of Income codes, deductibles, earnings periods and the setup of Non statutory employee deductions. The policy based payroll engine handles multicurrency, allows for unlimited amount of allowances, benefits, bonuses, commissions and deductions. These can be specific to employees or groups of employees. Workflow will notify payroll users of any HR changes that influence the payroll and provide direct access to the changed record.

Recruitment Management

The requirement for a Position Opening commences with a requisition from the department head where the vacancy exist, HR will subsequently proceed with the Position Opening Procedures. The interviewing process is greatly simplified by the use of a question bank specific to every position that tracks the responses given by interviewees. This useful feature saves time and money by allowing positions to be filled as quickly as possible. The system stores all employee files and history of changes specific to the curricula vitae. Added to all of this, the system allows for the storage of soft copies of an applicant’s CV, produces an acknowledgment letter and allows for these application(CVs) to be tied to an established Position Opening; thus making the complete Recruitment process fully automated.

Payroll Management

Our Payroll application forms part of the SyntecX HRMS and is a comprehensive flexible global payroll solution with a Payroll that includes Normal Payroll Cycle, Retroactive Payroll, Pension Payroll, Vacation Allowance, Gratuity and Bonus all in one engine. Very few additional entries e.g. Overtime is required, this is due to the seamless integration of HR modules and the accommodation for systematic additional fringe benefits e.g. Housing and Entertainment Allowances. The payroll process concludes with pay slips to employees and the ability to split salaries to multiple banks or part cheque part bank etc. The resulting payroll Journal and entries for General Ledger finalises the payroll period transactions.